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Job Details |
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| Name of the Post |
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Finance & Admin Officer |
No. of Post |
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01 |
| Job Type |
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Full Time |
Job Level |
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B1- Mid level management |
| Age Range |
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20+ |
Gender |
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N/A |
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Job Responsibilities: |
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Duties and Responsibilities
Under the overall guidance and supervision of the Head of Finance and Admin and the Project Coordinator, the Finance and Finance Officer is responsible for ensuring the highest efficiency in financial resources management and the provision of accurate, thoroughly researched and documented financial information, effective delivery of financial services, transparent utilization of financial resources and management of the project. S/he analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues.
Summary of key functions:
- Effective and accurate financial resources management and oversight;
- Advises on implementation of financial strategies and procedures;
- Advises on Projects’ budgets management;
- Control of cash management related to the project
- Facilitation of knowledge building and sharing focused on efficiency in management and prevention of fraud
- Asset management, General Administation and HR support
Ensure effective and accurate financial resources management and oversight, focusing on achievement of the following results:
- Financial analysis and oversight for all resources managed by the project
- Proper planning, expenditure tracking and audit of financial resources, including extra-budgetary income in accordance with UP rules and regulations;
- Oversight of project cash management process, including liquidity management, risk assessment, bank relationship management; timely accounting and reconciliation of all transactions, security for cash assets on sight;
- Monitoring of financial exception reports for unusual activities transactions, and investigations of anomalies or unusual transactions.
Ensure implementation of financial strategies and procedures focusing on achievement of the following results:
- Full compliance of financial activities, financial recording/reporting system and audit complying with UP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system;
- Project business processes mapping and elaboration/establishment of internal standard operating procedures in the Finance system
- Continuous analysis and monitoring of the financial situation, presentation of forecasts;
- Implementation of cost saving and reduction strategies.
- Management of all financial resources through planning, guiding , monitoring, and controlling of the resources in accordance with UP rules and regulations;
- Oversight of preparation and monitoring of project’s budget;
- Regular analysis and reporting on the budget approvals and the delivery situation of project;
- Elaboration of proper mechanisms to eliminate deficiencies in budget management;
- Collection of information on internal and external clients’ satisfaction and needs in order to develop improvements to services;
- Submission of financial reports to donors on a timely and quality basis.
Ensure proper control of the accounts focusing on achievements of the following:
- Elaboration of internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted; payrolls are duly prepared, monthly payment orders, travel claims and other entitlements are duly processed;
- Ensure proper account management, focusing on achievement of the following results:
- Timely review of cash position to ensure sufficient funds on hand for utilization in project activities;
- Primary contact with local bank management on routine financial matters;
- Synthesis of lessons learned and best practices in Finance;
- Other: Perform other tasks/duties that may be required upon by the supervisor.
Asset Management, Administration and HR Support
- Asset management
- Ensure that all project related administrative support services are implemented/delivered in an efficient and timely manner.
- Act as project focal point for security, administrative and logistical functions.
- Provide timely coordination and logistical support in relation to the project.
- Undertake actions related to the administration of the unit’s human resource activities,
- Provide information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
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Academic Qualifications: |
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- Bachelor degree in Commerce or Business Studies or Business Administration
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Experience Required: |
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- Minimum 3 years of relevant experience in NGO or donor fund management;
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Additional Job Requirements:
- Skills in Microsoft Office 365, Cloud based conference platforms
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems;
- Relevant experience in field financial management in challenging environments;
- Experience in donor funded project.
- Experience in CHT is preferred.
Salary range : To be mention by the Applicant/As per HR Policy of Zabarang/ Negotiable |
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| Other Benefits : |
- As per organizational policy.
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Additional information: |
| Job Location: Khagrachhari sadar |
Last date of Apply: 12 pm on November 21, 2021 |
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Instructions for Application:
Send or submit the hardcopy of the application to:
the Resource Coordinator,
Zabarang Kalyan Samity,
Khagrapur, Khagrachhari sadar, Khagrachhari-4400,
Khagrachhari hill district, Bangladesh.
Please enclose the following documents-
1. A Latest Curriculum Vitae- 1 set
2. PP size photograph- 1 copy
3. Education Certificates- 1 set
4. Experience Certificates- 1 set
5. Photocopy of National Identity Card (NID)- 1 copy
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To apply for any of the stated positions, please submit a CV with a cover letter, attaching photocopy of the National Identity Card, Certificate of latest education qualification, Certificates of experiences, and a recently taken color passport size photograph addressing to the undersigned person. The application must reach the Zabarang office by 12 pm on November 21, 2021.
The result of the short-list will be notified to the candidate through their email or mobile phone, as available on the application form. The result will also be published on the notice board and website- www.zabarangbd.org of the organization.
Written and oral interviews will be held at Zabarang office, Khagrapur, Khagrachhari. Considering the Covid19 situation, Zabarang management may decide to hold the interviews through virtual platforms too.
Only short-listed candidates will be allowed to attend the interview process. No TA/DA or any allowance will be provided to the candidates to participate in the interview process.
- Special Notes:
- All candidates will have to go under a multi-dimensional screening process on their professional history of involvement in any breach of disciplines like sexual or any forms of harassment or abuses against children and women.
- Any candidate who tries to interfere with or influence the recruitment process, will automatically be disqualified from consideration for any position with the organization.
- Zabarang is an equal opportunity employer. Women and people with disabilities are encouraged to apply.
- Indigenous/Local candidates from the Chittagong Hill Tracts are strongly encouraged to apply.
- Excellent in reading, writing and speaking in English and Bangla. Understanding of CHT indigenous language(s), especially Chakma, Marma and Tripura, and Chittagonian dialect will be an added value.
Executive Director
Zabarang Kalyan Samity
Khagrapur, Khagrachhari Sadar
Khagrachhari 4400, Chittagong Hill Tracts, Bangladesh
About the Project
In the Chittagong Hill Tracts (CHT), orphaned children who have lost only their father and living with mother in women headed household are similarly imperiled to those who have lost both parents. These orphaned children and their families are extremely vulnerable due to an enormous challenge for single mothers to initiate economic activities on their own and often face multi-forms of stigma, exclusion, discrimination and barriers. Most of the orphaned children are forced to leave school to work as child labourers to support their family or leave the school as they simply cannot afford fees/expenses relating to education.
Aiming to create an enabling environment where orphaned children enjoy their rights and dignity through community led sustainable support, United Purpose is implementing Penny Appeal funded project “Sofol (Success): Integrated Support for the Lifelong Success of Orphaned Children in Bangladesh” at three upazilas in the Khagrachari hill district. The project will build and strengthen families and communities’ capacities to provide a supporting environment for orphaned children by providing appropriate supports and access to basic services on an equal basis and protect orphaned children from all forms of abuse, violence, exploitation and discriminations. The key components of the project are; 1). Quality Education for orphaned children through school and out of school learning mechanism; 2). Financial Security for orphaned guardians through creating sustainable income generating opportunities; 3). Health & Wellbeing of orphaned children promoted through ensuring WASH and nutrition facilities; and 4). Increased access to social protection schemes by linking orphaned children’s families to the service providers.
Organizational Description:
Zabarang Kalyan Samity (ZABARANG) today, is the organization standing at the forefront of community development at the Chittagong Hill Tracts. Founded on the 28th January, 1995 at Khagrapur village of Sadar Upazila under Khagrachari Hill District. Zabarang has brought a positive change in development perspectives in Khagrachari Hill District, given the impact of its programs in the lives of the people.
Zabarang was registered with the Department of the Social Services and NGO Affairs Bureau, Government of Bangladesh bearing registration Nos are- a) Directorate of Social Service registration no- Khagra-122/97, date- 29/07/1997, and b) Foreign Donation registration no-1461 date- 27/12/1999, latest renewal date- 13/10/2019.
The vision of Zabarang is a society where everyone, is educated, self-reliant, equal in justice, healthy, secure and, lives in peace with dignity.
The mission of Zabarang is to work with the poor and disadvantaged sections (including youth and women), and key service delivery institutions and policy makers for achieving quality education and learnings opportunities, and good health and wellbeing for all people of Chittagong Hill Tracts, and building the capacities of the communities for adaptation and mitigation of the climate change.
The present core programme areas of Zabarang are- i) Quality education, ii) Sustainable livelihood, iii) Health and wellbeing, and iv) Environment and climate change.
The crosscutting areas of interventions of Zabarang are- i) Gender, ii) Pro-poor governance, iii) Adolescent & youth, and iv) Conflict Sensitivity & Do No Harm
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