Job Summary
Published On : Mar 7, 2026
No. of Vacancies : 01
Job Type :
Full Time
Job Level :
Experience : At least 3 years
Age : Dhaka (GULSHAN 1)
Location : Dhaka (GULSHAN 1)
Salary Range:
Negotiable
Application Deadline : Mar 24, 2026
Personal Secretary to the Managing Director (MD)
Cityscape International Ltd
No. of Vacancies
01
Job Description / Responsibility
- Position: Personal Secretary to the Managing Director (MD)
- Company: Cityscape Lifestyle Limited
- Location: Cityscape Tower, Gulshan, Dhaka
- Reports Directly To: Managing Director
- Employment Type: Full-Time | Executive Level Support
- 1. Position Summary
- The Personal Secretary to the Managing Director will serve as a trusted executive support partner, ensuring seamless coordination of the MD’s professional, strategic, and operational responsibilities across all entities under Cityscape Lifestyle Limited (Cave Bar, Andaaz Restaurant, Happiness Café, Membership Division, Investment Division, etc.).
- This role requires absolute confidentiality, high-level professionalism, precision, and proactive problem-solving ability
- The position is not clerical — it is a strategic coordination role.
- 2. Core Responsibilities
- A. Executive & Calendar Management
- Manage MD’s daily calendar, meetings, appointments, and travel schedules.
- Prioritize appointments based on strategic importance.
- Coordinate board meetings, investor meetings, membership briefings, and legal consultations.
- Prepare daily executive briefing notes.
- B. Confidential Documentation & Communication
- Draft, review, and format:
- Legal agreements
- Employment contracts
- Membership agreements
- Investor communications
- Official notices and board resolutions
- Maintain strict confidentiality of sensitive financial and legal documents.
- Manage MD’s email and official correspondence.
- Ensure professional communication tone across all channels.
- C. Meeting & Board Support
- Prepare meeting agendas and documentation.
- Record accurate minutes of meetings (Board, Investors, Senior Management).
- Track follow-ups and execution deadlines.
- Maintain official records and digital archives.
- D. Multi-Floor Operational Coordination
- Act as coordination bridge between MD and:
- Cave Bar Management
- Andaaz Restaurant
- Happiness Café
- Membership Sales Team
- Investment & Finance Team
- HR & Legal Departments
- Ensure MD instructions are implemented properly.
- Monitor performance updates and provide daily summary reports.
- E. Investor & VIP Handling
- Coordinate meetings with:
- High-net-worth individuals
- Corporate partners
- Foreign passport holders
- Bank officials
- Maintain VIP guest confidentiality and protocol.
- Assist in organizing exclusive invitation-only events.
- F. Document & Data Management
- Maintain digital filing systems (Odoo / Drive / Internal CRM).
- Organize contracts, NDAs, lease agreements, and compliance documents.
- Prepare structured reports:
- Membership sales updates
- Investment tracking summaries
- Revenue & expense dashboards (if required)
- G. Strategic Assistance
- Conduct preliminary research when required.
- Assist in preparing:
- Pitch decks
- Membership brochures
- Corporate proposals
- Legal draft revisions
- Coordinate cross-functional execution of MD directives.
- 3. Confidentiality & Ethics
- The Personal Secretary must:
- Maintain absolute discretion.
- Not disclose any internal financial, strategic, or legal information.
- Sign a Non-Disclosure Agreement (NDA).
- Avoid conflicts of interest.
Educational Requirements
- Bachelor/Honors
- Bachelor’s degree (Business Administration, Law, English, or relevant field preferred)
- MBA or legal background is a plus
Experience Requirements
- 3 to 5 years
- The applicants should have experience in the following business area(s): Food (Packaged)/Beverage, Real Estate, Group of Companies, Developer
Additional Job Requirements
- 4. Required Qualifications
- Experience
- Minimum 3–5 years’ experience as Executive Assistant / Personal Secretary to CEO/MD
- Experience in hospitality or corporate environment preferred
- 5. Core Competencies
- Exceptional written and spoken English & Bangla
- High-level documentation drafting ability
- Strong organizational & multitasking skills
- Professional demeanor & executive presence
- Advanced MS Office / Google Workspace
- Experience with ERP systems (Odoo preferred)
- Crisis management capability
- Strong discretion & loyalty
- 6. Key Performance Indicators (KPIs)
- Calendar efficiency & conflict minimization
- On-time execution of MD directives
- Accuracy of documentation
- Confidentiality compliance
- Meeting follow-up completion rate
- Executive satisfaction index
- 7. Work Ethics & Culture Alignment
- The MD’s Personal Secretary must embody:
- Discipline
- Professional elegance
- Discretion
- Precision
- Speed of execution
- Alignment with Cityscape’s premium brand identity
Location
Dhaka (GULSHAN 1)
Salary Range
Negotiable
Other Benefits
8. Compensation Structure (Optional Model) You may structure as: 70% Fixed Salary 30% Performance-based (linked to executive output efficiency, documentation accuracy, and task completion rate)
Job Source
Bdjobs.com.bd Online Job Posting
Application Deadline : Mar 24, 2026
Company Information
Company Name:
Cityscape International Ltd
Address: 53 Gulshan Avenue, Dhaka-1212
Business: Cityscape Global: Cityscape Lifestyle, a premier 18-story private members building located in the
heart of Gulshan Avenue, Dhaka, offers an exclusive and unparalleled lifestyle
experience. Our members enjoy access to world-class facilities and services,
from fine dining to fitness, all within a sophisticated and prestigious environment.
At Cityscape Lifestyle, you’ll discover unique themed zones, exclusive member
lounges, and luxurious suites designed to provide an escape from the hustle and
bustle of the city.
Our offerings include boutique coffee shops, rooftop bars, gyms, spas, and
corporate lounges, each catering to the discerning tastes of our members. We
also share stories of our members` experiences and offer insights into the latest
luxury lifestyle trends through exclusive interviews with our expert staff.
Cityscape Lifestyle is where luxury, innovation, and community blend seamlessly
to create a unique and exceptional club experience
